Venues and Events Coordinator

We are seeking to recruit a full time Venues and Events Coordinator to manage the sales, coordination, operation and delivery of a range of commercial, private and internal events at currently four venues within the Borough.

With an emphasis on internal and external client management, the successful candidate will be responsible for the day-to-day liaison with clients, initial enquiries, leading on initial site-visit, through to pre-planning and up to delivery of the event on the day. Particular focus on the safe operation during event hire periods, adhering to health and safety legislation and licensing law will be a key responsibility.

The role will work closely with the Venues & Events Manager, Buildings Manager and other internal stakeholders such as facilities, parks and registration services.

You will have substantial and relevant experience in event management of large scale bookings in a venue, ideally both in administration and operations.

You should be familiar with the planning and delivery of a range of events, health and safety requirements such as risk assessments and fire safety and have experience in team and people management and are required to maintain and improve excellent levels of friendly customer service to clients/customers with a can do attitude.

The successful candidate must have experience of event based administration including diary systems, client databases and invoicing procedures.

This role includes late night, evening and weekend work on a rota basis so flexibility with working hours is essential. 

Hackney is one of the most dynamic and progressive local authorities in the UK. We are a resilient, vibrant, and creative borough in the heart of London, with strong, diverse communities and a powerful set of shared values.

Over the past twenty years, the Council has built up first-class services, outstanding public infrastructure, and a reputation for excellence, innovation, and ambition. We are leading the way on essential work such as our fight for equity in Hackney with a particular focus on becoming an actively anti-racist borough. But the work doesn’t stop there, we are proactive in our approach to bringing fairness to all aspects of life including gender, neurodiversity and across the poverty divide.

As a Council, our most outstanding asset is our staff, who are highly dedicated to serving our residents and committed to our goals as an organisation.

If you want to work in a place where you can represent our values so we achieve the best for our residents, please click on the apply button below.

We operate a fair and open anonymous selection process. Therefore, we do not accept supporting statements or CV’s.

To proceed with your application, you will need to create an account and submit your application.

As part of the application process, you will need to complete a number of competency based questions. These questions allow you to demonstrate your suitability for the role and provide examples of your skills, knowledge and experience outlined in the job description.

We understand the benefits of using AI in the workplace. However, if you are thinking of using this tool to submit your application, we ask you to think about what value it will add. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

Closing date for applications: 06 April 2025 (22.59)

Interview date: W/c 22 April 2025

We are also working towards our vision, which is to be a place for everyone; where residents and staff can be proud; a place that celebrates diversity and where everyone can feel valued, included and involved. In order to achieve this, we look for people who are: Proud; Ambitious; Pioneering; Open; Proactive; Inclusive.

Hackney Council works to eradicate discrimination on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. We also recognise that people can be disadvantaged by their social and economic circumstances, so we will also work to eliminate discrimination and disadvantage caused by social class. We also welcome those interested in flexible working. We particularly welcome applications from disabled people, as this group is currently under represented in our workforce.

The Council has a dedicated employment support service (Hackney Works), which offers Hackney residents guidance in relation to applying for jobs. If you are thinking about applying for a job, please contact the Hackney Works team to find out what support is available: hackneyworks@hackney.gov.uk