Workshop Administrative Assistant

Hackney is one of the most dynamic and progressive local authorities in the UK. We are a resilient, vibrant, and creative borough in the heart of London, with strong, diverse communities and a powerful set of shared values.

Over the past twenty years, the Council has built up first-class services, outstanding public infrastructure, and a reputation for excellence, innovation, and ambition. We are leading the way on essential work such as our fight for equity in Hackney with a particular focus on becoming an actively anti-racist borough. But the work doesn’t stop there, we are proactive in our approach to bringing fairness to all aspects of life including gender, neurodiversity and across the poverty divide.

The role / The team

Our vehicle maintenance facility is seeking a ‘Workshop Administrative Assistant’ to support our Fleet Maintenance Centre deliver high quality vehicle maintenance services for over 500 specialist vehicles, plant and machinery on behalf of our internal customer base.

Although the role is predominantly ‘data entry’ to a dedicated fleet software system other important administration functional requirements are:

Key accountabilities

– As part of a support team, provide a central point of contact for all workshop / vehicle maintenance related queries.

– To assist in the management of the fleet software system and the Fleet Maintenance Centre.

– To assist the Workshop Office Manager to ensure all legal compliance issues are adhered to.

– To fully utilise the fleet software system to record all maintenance issues/job cards/ activities / problems.

– To assist with stock control; ordering of parts & materials; audits for stock control; vehicle maintenance activity and legal compliance on a regular basis.

– To monitor and develop administration systems for continuous improvement.

– To assist in the identification and provision of ad-hoc training.

Skills and Experience

This is a dynamic, fast moving environment and it is essential that you have previous experience within an office environment. Experience of software applications such as Microsoft or Google Suite and a financial application is desirable.

You will also understand the importance of cost control; revenue generation and compliance with Health & Safety and Operator Licensing.

A clean driving licence is desirable but not essential.

As a Council, our most outstanding asset is our staff, who are highly dedicated to serving our residents and committed to our goals as an organisation.

If you want to work in a place where you can represent our values so we achieve the best for our residents, please click on the apply button below.

We operate a fair and open anonymous selection process. Therefore, we do not accept supporting statements or CV’s.

To proceed with your application, you will need to create an account and submit your application.

As part of the application process, you will need to complete a number of competency based questions. These questions allow you to demonstrate your suitability for the role and provide examples of your skills, knowledge and experience outlined in the job description.

We understand the benefits of using AI in the workplace. However, if you are thinking of using this tool to submit your application, we ask you to think about what value it will add. AI tools tend to lack the personal touch and authenticity we value in candidates. We encourage you to showcase your unique knowledge and skills using your own voice.

This application process replaces a supporting statement.

Closing date for applications:18 February 2026 (22:59)

Interview and assessment date: W/C 09 March 2026

We are also working towards our vision, which is to be a place for everyone; where residents and staff can be proud; a place that celebrates diversity and where everyone can feel valued, included and involved. In order to achieve this, we look for people who are: Proud; Ambitious; Pioneering; Open; Proactive; Inclusive.

Hackney Council works to eradicate discrimination on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. We also recognise that people can be disadvantaged by their social and economic circumstances, so we will also work to eliminate discrimination and disadvantage caused by social class. We also welcome those interested in flexible working. We particularly welcome applications from disabled people, as this group is currently under represented in our workforce.

The Council has a dedicated employment support service (Hackney Works), which offers Hackney residents guidance in relation to applying for jobs. If you are thinking about applying for a job, please contact the Hackney Works team to find out what support is available: hackneyworks@hackney.gov.uk